Table of Contents
The Texas Odometer Statement form, officially known as VTR-40, plays a critical role in the transfer of vehicle ownership within the state. This form ensures that both buyers and sellers provide accurate information regarding the vehicle's mileage, a requirement set forth by federal and state laws. When completing this document, sellers must disclose the vehicle's odometer reading and certify that it reflects the actual mileage unless specific exceptions apply. These exceptions include scenarios where the mileage exceeds mechanical limits or where the odometer reading is not accurate. Additionally, the form includes an acknowledgment section for the buyer, confirming their awareness of the odometer certification made by the seller. It is important to note that this form cannot be used in conjunction with title transfer documents that meet federal and state odometer disclosure requirements, particularly for titles issued after April 29, 1990. Failure to provide truthful information on this form can lead to serious consequences, including fines and potential imprisonment, as outlined in the Transportation Code. Thus, understanding the Texas Odometer Statement is essential for anyone involved in the buying or selling of vehicles in Texas.
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Document Specifics
| Fact Name | Details |
|---|---|
| Form Title | ODOMETER DISCLOSURE STATEMENT VTR-40 (Rev. 11/09) |
| Governing Law | Federal and State Law requires odometer disclosure during ownership transfer. |
| Consequences of False Statements | Providing false information may lead to fines and/or imprisonment. |
| Use Restrictions | This form cannot be used with title transfer documents that comply with federal and state requirements. |
| Odometer Reading | The odometer reading must be stated without tenths. |
| Mechanical Limits | Check if the mileage exceeds mechanical limits or if it is not actual mileage. |
| Buyer Acknowledgment | The buyer/agent must acknowledge the odometer certification made by the seller/agent. |
| Legal Warning | Falsifying information is a third-degree felony under Transportation Code, §501.155. |
How to Write Texas Odometer Statement
After gathering the necessary information, you are ready to fill out the Texas Odometer Statement form. This form is essential for documenting the odometer reading when transferring vehicle ownership. It is important to provide accurate information to avoid potential legal issues.
- Begin by entering the Seller/Agent Name at the top of the form.
- In the Vehicle Description section, fill in the following details:
- Year of the vehicle
- Make of the vehicle
- Body Style (e.g., sedan, SUV)
- Model of the vehicle
- Vehicle Identification Number (VIN)
- Provide the Odometer Reading (without tenths) in the designated space.
- Certify the odometer reading by signing your name in the Signature of Seller/Agent section.
- Print your name in the Printed Name section below your signature.
- If the vehicle is titled in a firm’s name, write the firm’s name on the line provided.
- Complete the Street Address, City, State, and Zip Code fields.
- In the Acknowledgment of Odometer Disclosure by Buyer/Agent section, the buyer or agent must sign and date the form.
- Have the buyer or agent print their name in the Printed Name section below their signature.
- If the vehicle is purchased by a firm, write the firm’s name on the line provided.
- Lastly, fill in the Street Address, City, State, and Zip Code for the buyer or agent.
Dos and Don'ts
When filling out the Texas Odometer Statement form, it's important to follow certain guidelines to ensure accuracy and compliance. Here are five things you should and shouldn't do:
- Do provide the correct odometer reading without any alterations.
- Do check the appropriate box if the odometer reading is not the actual mileage.
- Do sign and date the form to validate your statement.
- Don't leave any fields blank; fill in all required information completely.
- Don't provide false information, as this can lead to serious legal consequences.
Documents used along the form
When transferring ownership of a vehicle in Texas, the Odometer Statement form is just one of several important documents involved in the process. Each document serves a specific purpose, ensuring that the transaction is legal and transparent. Below are some commonly used forms and documents that often accompany the Texas Odometer Statement.
- Texas Certificate of Title: This document proves ownership of the vehicle. It contains essential details, such as the vehicle's identification number (VIN), make, model, and the names of the current and previous owners. The title must be signed over to the new owner during the sale.
- Bill of Sale: This is a written agreement between the buyer and seller that outlines the terms of the sale. It includes the purchase price, vehicle details, and signatures from both parties. This document serves as proof of the transaction.
- Application for Texas Title: This form is required when applying for a new title after purchasing a vehicle. It collects information about the buyer, seller, and vehicle, and must be submitted to the Texas Department of Motor Vehicles (DMV) along with the appropriate fees.
- Vehicle Registration Application: After obtaining the title, the new owner must register the vehicle with the DMV. This application includes personal information and details about the vehicle, allowing the state to issue license plates and registration stickers.
- Affidavit of Heirship: In cases where a vehicle is inherited, this document helps establish ownership when there is no formal title. It outlines the relationship between the deceased and the heir, along with details about the vehicle.
- Power of Attorney for a Child: In scenarios where parental involvement is limited, the vital Power of Attorney for a Child document enables designated individuals to make essential decisions for the child's welfare.
- Power of Attorney: If the seller is unable to complete the sale in person, a Power of Attorney allows another person to act on their behalf. This document must be signed by the seller and grants specific authority to the designated individual.
Understanding these documents can help ensure a smooth vehicle transfer process in Texas. Each form plays a vital role in protecting the rights of both the buyer and the seller, promoting transparency and compliance with state laws.