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The DA 31 form serves as a crucial tool for military personnel seeking leave from their duties. This form, officially titled "Request and Authority for Leave," is governed by the Privacy Act of 1974 and is designed to streamline the leave request process. It encompasses a variety of leave types, including annual, emergency, and environmental morale leave, among others. When filling out the DA 31, service members must provide essential information such as their name, rank, and leave address. The form also requires details about the type of absence being requested, along with specific dates for the leave period. Additionally, it includes sections for signatures from the requestor, supervisor, and approving authority, ensuring that all necessary approvals are documented. Understanding the DA 31 form is vital for service members, as it not only facilitates their leave requests but also ensures compliance with military regulations. Properly completing this form can significantly impact a service member's ability to take time off, making it an essential aspect of military life.

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Document Specifics

Fact Name Description
Purpose The DA 31 form is used to request and authorize leave for military personnel. It helps streamline the leave process and ensures proper documentation.
Governing Law This form is subject to the Privacy Act of 1974 and is governed by AR 600-8-10, which outlines the policies for military leave.
Information Required Requestors must provide personal details such as name, DOD ID, rank, leave address, and type of absence. Accurate information is essential for processing requests.
Signature Requirements Signatures from the requestor, supervisor, and approving authority are necessary for the form to be valid. This ensures accountability at each level of the leave request.

How to Write Da 31

Completing the DA 31 form is a crucial step in the leave request process. After filling out this form, you will submit it to your supervisor for review and approval. The following steps will guide you through the process of accurately completing the form.

  1. Begin with the CONTROL NUMBER section at the top of the form. Leave this blank if you do not have a control number.
  2. In PART I - REQUESTOR INFORMATION, fill in your NAME (Last, First, Middle Initial).
  3. Enter your DOD ID number.
  4. Provide your RANK.
  5. Fill in the DATE of your request in the format YYYYMMDD.
  6. Complete the LEAVE ADDRESS section with your street address, city, state, ZIP code, and phone number.
  7. In the ORGANIZATION, STATION, POC EMAIL AND PHONE NUMBER section, include your organization name, station, and a point of contact's email and phone number.
  8. Choose the TYPE OF ABSENCE by marking the appropriate box for chargeable, non-chargeable, or combination leave.
  9. In the FROM and TO sections, specify the dates of your requested leave in the format YYYYMMDD.
  10. Indicate the TOTAL DAYS REQUESTED for your leave.
  11. Fill out the ACCRUED LEAVE and CHARGEABLE LEAVE REQUESTED sections as applicable.
  12. Complete the NON-CHARGEABLE ABSENCE REQUESTED section if applicable, including dates and days requested.
  13. Sign and date the SIGNATURE OF REQUESTOR section. If you are unavailable, your supervisor can sign for you.
  14. Your supervisor will need to fill in their NAME, TITLE, RANK/GRADE, and indicate their recommendation by marking either APPROVAL or DISAPPROVAL.
  15. Next, the approving authority will fill in their NAME, TITLE, RANK/GRADE, and indicate their action by marking either APPROVED or DISAPPROVED.
  16. For the DEPARTURE section, the authority will need to provide their signature, date, time, and name.
  17. If an extension is needed, fill out the EXTENSION section with the number of days, date approved, name, title, and signature of the approval authority.
  18. Finally, complete the RETURN section with the required information from the return authority.
  19. In the REMARKS section, include any additional notes as necessary.
↓ Da 31 File

Dos and Don'ts

When filling out the DA 31 form, consider the following guidelines to ensure accuracy and compliance.

  • Do provide complete and accurate information in all fields.
  • Do double-check the dates for your leave request.
  • Do ensure your signature is included before submission.
  • Do confirm the type of leave you are requesting is clearly indicated.
  • Do keep a copy of the completed form for your records.
  • Don't leave any required fields blank.
  • Don't use abbreviations or shorthand in your responses.
  • Don't submit the form without the necessary approvals.
  • Don't forget to include your contact information for follow-up.
  • Don't ignore the instructions provided with the form.

Documents used along the form

The DA Form 31 is essential for service members requesting leave. Along with this form, several other documents may be required to ensure proper processing and approval. Below is a list of commonly used forms and documents that often accompany the DA Form 31.

  • Leave and Earnings Statement (LES): This document provides a detailed account of a service member's pay, deductions, and leave balances. It is important for verifying accrued leave when submitting a leave request.
  • DA Form 4187: This form is used for various personnel actions, including changes to duty status. It may be necessary to submit this form if the leave request involves a change in assignment or duty location.
  • DA Form 3349: This is a medical profile that outlines any limitations a service member may have due to medical conditions. If a leave request is related to medical issues, this form may be required.
  • DA Form 4856: This is a developmental counseling form that records counseling sessions. It can be used to document discussions about leave and the reasons for the request.
  • New York ATV Bill of Sale Form: For those buying or selling all-terrain vehicles, the informative New York ATV Bill of Sale document guide is vital for accurate ownership transfer.
  • Travel Orders: These are official orders authorizing travel for duty. If leave is combined with official travel, these orders must accompany the DA Form 31.
  • Emergency Leave Request: This is a specific request form used when a service member needs to take leave due to an emergency situation. It may be required alongside the DA Form 31 for such cases.
  • Unit Leave Policy: This document outlines the specific leave policies and procedures of a service member's unit. Familiarity with these guidelines is important when submitting a leave request.
  • Approval Memorandum: This is a written memorandum from a supervisor or commanding officer approving or denying the leave request. It may be needed for record-keeping purposes.

Understanding these documents can streamline the leave request process. Proper preparation ensures that service members can focus on their time away without unnecessary complications.